App: MILG Intranet
Effective Date: March 13, 2026
Owner/Controller: MILG Intranet Team
MILG Intranet ("we", "us", or "our") values your privacy. This Privacy Policy explains how we collect, use, share, and protect personal data when you use the MILG Intranet mobile application and related services.
1. Scope
This Policy applies to data processed through the MILG Intranet mobile app, including attendance, scheduling, authentication, and related HR/intranet functions.
2. Data We Collect
2.1 Account and Identity Data
- Name, username, email, user ID, and profile fields provided by your organization.
- Authentication information such as access tokens and login session data.
2.2 Attendance and Work Data
- Attendance entries (Time In, Break In, Break Out, Time Out).
- Attendance timestamps and submission metadata.
- Event and schedule data associated with your account.
2.3 Camera and Image Data
- Selfie images captured for attendance verification.
- Related attachment metadata (e.g., upload path, date, and status).
2.4 Location Data
- Live location coordinates (latitude/longitude) and, when available, a readable address.
- Location accuracy values for attendance validation.
2.5 Device, App, and Technical Data
- App version, platform, and limited diagnostics needed for security and troubleshooting.
- Offline queue metadata stored locally to support attendance sync.
3. Why We Process Your Data
- To authenticate users and secure account access.
- To record, validate, and display attendance and work records.
- To support schedule/calendar visibility and related internal operations.
- To protect against fraud, abuse, policy violations, and unauthorized use.
- To maintain service reliability, including offline recording and later synchronization.
- To comply with legal, regulatory, and organizational obligations.
4. Legal Bases for Processing
Depending on your jurisdiction, we process data based on one or more of the following:
- Performance of a contract or employment-related obligations.
- Legitimate interests, such as workforce operations and security.
- Compliance with legal obligations.
- Consent, where required by applicable law.
5. Permissions Used by the App
- Camera: used to capture selfie images for attendance recording.
- Location (foreground): used to attach live location to attendance submissions.
- Storage/Local app data: used for session persistence and offline queue handling.
You can manage these permissions in your device settings, but some app features may not work without them.
6. Data Sharing and Disclosure
We may share data with:
- Authorized administrators and personnel within your organization.
- Service providers that host infrastructure, storage, analytics, and support functions.
- Legal or regulatory authorities when required by law or lawful request.
We do not sell personal data.
7. Data Retention
We retain data only as long as needed for operational, legal, audit, and compliance purposes, or as required by your organization's retention policies.
8. Security Measures
- Access controls and authentication checks.
- Use of transport security for API communications where available.
- Restricted access to stored records based on organizational roles.
- Monitoring and troubleshooting to reduce misuse and unauthorized access risks.
9. International Transfers
If data is processed in other countries, we implement appropriate safeguards and contractual protections consistent with applicable privacy laws.
10. Your Rights
Subject to applicable law, you may have rights to:
- Access your personal data.
- Request correction of inaccurate or incomplete data.
- Request deletion or restriction of processing where legally applicable.
- Object to certain processing activities.
- Request data portability, where available.
- Withdraw consent where processing is consent-based.
11. Children's Privacy
MILG Intranet is intended for authorized organizational users and is not directed to children. We do not knowingly collect personal data from children through this service.
12. Third-Party Services and Links
The app may interact with third-party systems (for example, storage, app platform services, or organizational integrations). Their processing may be subject to separate terms and policies.
13. Policy Updates
We may update this Privacy Policy from time to time. Material changes may be notified in-app or through organizational communication channels. The updated effective date will appear at the top of this Policy.
14. Contact Us
For privacy questions, requests, or concerns, contact:
Email: support@milgbarmm.com